E Submission Guidelines

On the Horizon

The guidelines for electronic submission of student work are detailed below. Any further changes will be updated here as they are published.

An overview of what you need to know:

2019 submission deadlines

2019 should follow a similar schedule so use this table for reference




Latest arrival date


Submit your predicted grades via coordinator

IA Enter the marks for the internally assessed component: exhibition

SL/HLIBIS10 April/10 October

IBIS: IAPG section

Submit electronically the uploaded materials for the internally assessed component ( i.e upload your samples)

  • Exhibition

Go to E submission for Exhibition

SL/HLIBIS20 April/20 OctoberIBIS: eCoursework
Submit electronically the uploaded materials for the externally assessed components.
  • Comparative study

Go to E submission Comparative Study

  • Process portfolio

Go to  E submission Process Portfolio

SL/HLIBIS30 April/30 OctoberIBIS: eCoursework

Predicted grades and internal assessment mark entry

By 10 April ( or 10 October in the southern hemisphere) teachers/coordinators are required to complete the following on IBIS under the IAPG section.

  • Submit predicted grades on the predicted grade screen (via your coordinator.)
  • For predicted grades refer to the Group 6 Grade Descriptors (1-7 marks)
  • IA: Enter the candidate’s total mark for the Exhibition Assessment out of 30, on the IA marks screen. ( Exhibition points add up to a max of 30 points). Refer to the assessment criteria descriptors when writing your justification for the marks.
  • To select a sample of your students work for moderation, choose the "Select the sample" option and IBIS will generate the sample request. If you only have 5 students they will all be selected. The sample will be viewed by a moderator who will decide if your IA marks are "within tolerance".
  • In the case of the internally assessed component, the teacher’s validation of the work applies to the work of all students and not just to the sample work submitted.

Extra Moderation Samples

In the case that further moderation samples are requested, be sure you have the students e-portfolios documenting the exhibitions on file so you can easily submit them when asked.

Teacher Comments

When you submit your sample of candidate work you will be required to write a short statement that supports the mark you gave and refers to the assessment criteria. You will be asked for the individual marks for each each criterion A, B, C, D, comments must be under 4000 characters, with spaces!  Go to page on Internal Assessment  for an example of comment screen

Tips: Comments can be very helpful to the examiner and you should use this opportunity to enlighten, but try to keep your comments relevant to the criteria, and do not simply cut and paste the criteria!

You will need to select and submit IA samples on IBIS BEFORE  you can upload any IA work to the eCoursework screens, so make sure you do that first!

Marking the Exhibition as a digital document

Although you are the one who will see the actual student work, the examiner will only be looking at the digital documentation. Teachers are therefor asked to refer to the digital on screen version of the exhibition that the examiner sees when marking the exhibition. The reasoning behind this is to keep the evidence consistent. . .hence the importance of high quality documentation.

Anonymising student work

For what concerns anonymising the work, the IB is asking not to include details such as the candidate name and school name on the actual work. The system links the candidate’s work to his/her name, but examiners do not see this. There will be no penalty applied if the details are shown, but the IB aims at avoiding bias as much as possible.

As communicated to schools on IBIS, teachers can use the candidate and school details in the file name should they wish to identify each file: this file name will not be shown on the e-marking platform.

Uploading the 3 assessed components

Electronic submission requirements for each of the 3 components can be found on these pages

E submission Comparative Study

E submission Process Portfolio

E submission for Exhibition


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