E Submission Guidelines

Getting things in perspective

The guidelines for electronic submission of student work are detailed below. Any further changes for 2018 will be updated here as they are published.

An overview of what you need to know:

2018 submission deadlines




Latest arrival date


Submit your predicted grades via coordinator

IA Enter the marks for the internally assessed component: exhibition

SL/HLIBIS10 April/10 October

IBIS: IAPG section

Submit electronically the uploaded materials for the internally assessed component ( i.e upload your samples)

  • Exhibition

Go to E submission for Exhibition

SL/HLIBIS20 April/20 OctoberIBIS: eCoursework
Submit electronically the uploaded materials for the externally assessed components.
  • Comparative study

Go to E submission Comparative Study

  • Process portfolio

Go to  E submission Process Portfolio

SL/HLIBIS30 April/30 OctoberIBIS: eCoursework

Predicted grades and internal assessment mark entry

By 10 April ( or 10 October in the southern hemisphere) teachers/coordinators are required to complete the following on IBIS under the IAPG section.

  • Submit predicted grades on the predicted grade screen (via your coordinator.)
  • For predicted grades refer to the Group 6 Grade Descriptors (1-7 marks) Remember that Grade Boundaries for each component at standard and higher level will be set during the May 2018 grade award. You can see an example of past Grade Boundaries 
  • IA: Enter the candidate’s total mark for the Exhibition Assessment out of 30, on the IA marks screen. ( Exhibition points add up to a max of 30 points). Refer to the assessment criteria descriptors when writing your justification for the marks.
  • To select a sample of your students work for moderation, choose the "Select the sample" option and IBIS will generate the sample request. If you only have 5 students they will all be selected. The sample will be viewed by a moderator who will decide if your IA marks are "within tolerance".
  • In the case of the internally assessed component, the teacher’s validation of the work applies to the work of all students and not just to the sample work submitted.

Extra Moderation Samples

In the case that further moderation samples are requested, be sure you have the students e-portfolios documenting the exhibitions on file so you can easily submit them when asked.

Teacher Comments

When you submit your sample of candidate work you will be required to write a short statement that supports the mark you gave and refers to the assessment criteria. You will be asked for the individual marks for each each criterion A, B, C, D, comments must be under 4000 characters, with spaces!  Go to Internal Assessment  for an example of comment screen

Tips: Comments can be very helpful to the examiner and you should use this opportunity to enlighten, but try to keep your comments relevant to the criteria, and do not simply cut and paste the criteria!

You will need to select and submit IA samples on IBIS BEFORE  you can upload any IA work to the eCoursework screens, so make sure you do that first!

Marking the Exhibition as a digital document

Although you are the one who will see the actual student work, the examiner will only be looking at the digital documentation. Teachers are therefor asked to refer to the digital on screen version of the exhibition that the examiner sees when marking the exhibition. The reasoning behind this is to keep the evidence consistent. . .hence the importance of high quality documentation.

Anonymising student work

For what concerns anonymising the work, the IB is asking not to include details such as the candidate name and school name on the actual work. The system links the candidate’s work to his/her name, but examiners do not see this. There will be no penalty applied if the details are shown, but the IB aims at avoiding bias as much as possible.

As communicated to schools on IBIS, teachers can use the candidate and school details in the file name should they wish to identify each file: this file name will not be shown on the e-marking platform.

The 3 assessed components

E submission requirements for each of the 3 components can be found on these pages

E submission Comparative Study

E submission Process Portfolio

E submission for Exhibition


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Comments 14

Magali Goles 4 September 2017 - 06:37

Hello Heather, Why are they 2 dates for the submission of each component (for example Exhibition : 20 April/20 October)? Which one shall I choose if we start the academic year in September? Thanks

Heather McReynolds 4 September 2017 - 06:41

Those dates refer to school calendars in the northern and southern hemisphere, if your school starts in september, exams are in May and you submit in April ;)

Magali Goles 4 September 2017 - 10:57

Thank you Heather. One last question: How long in advance of these deadlines do you recommend the candidates submitting their work to the teacher? How much time should then be given for the teachers to submit this work to the IB Coordinator?.. Thanks

Heather McReynolds 5 September 2017 - 15:12

That depends on your tolerance for stress! I would say get students to turn everything in by end of March...

andrew watson 6 February 2018 - 10:38

Hi, Heather
'Refer to the assessment criteria descriptors when writing your justification for the marks'. Are these justifications only to be written for the candidates who have been sampled?

Heather McReynolds 6 February 2018 - 19:26

Are you already doing this?! I would Wait for samples to be selected and write comments for those candidates, ( seethinkib.net then in the case you are asked to submit the rest f othe students too, then you write those comments....

Erin Harbar 8 February 2018 - 15:01

I am looking at the eCoursework and notice the Exhibition is missing...is anyone else having this problem? Forgive me I am new at this.

Heather McReynolds 27 March 2018 - 10:36

Hi Erin, you need to first submit your IA marks for exhibition, then IBIS generates a sample, and only then will the exhibition upload appear on your screen ;) go to
for further clarification

Brian Reynolds 27 March 2018 - 08:15

Hi Heather, I do not see the date of April 10 listed any place else other than on here . . . My coordinator has set an upload date for uploading to IBIS that would not meet that deadline . . . what is the April 10 deadline on here exactly? I am confused about that.

Heather McReynolds 27 March 2018 - 10:37

April 10 is for Internal Assessment ( IA) only... upload follows

Barbara Birchall 9 April 2018 - 12:20

Heather, I have entered my marks for IA and PG. We are technically on half term break however, so the IB coordinator cannot approve them until we return next Monday. Will my marks therefore register as late? I understand we will not be able to see the sample until the IB coordinator has approved the marks...

Heather McReynolds 9 April 2018 - 20:06

I dont think so Barbara...the important deadline is for uploading your sampled student work by april 20th.

Brian Reynolds 19 April 2018 - 09:52

When marking IB Predicted grades . . . What should I do if the student has done the Exhibition and turned in all relevant documentation for that scoring a 5 . . . If I figured things correctly they would earn a predicted 3 EVEN if the other two components are NOT turned in? IS that correct? Doesn’t seem right.

Heather McReynolds 20 April 2018 - 09:52

all 3 components must be submitted for the overall mark

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